Goodbye red ribbon, hello Apostille!
Effective May 14, 2019, the DFA will no longer issue Authentication Certificates with “red ribbon“, and will instead affix an Apostille to documents for use abroad.
Countries and Territories Where Philippine Apostille is accepted as of May 2019:
Antigua and Barbuda
Bosnia and Herzegovina
Saint Kitts and Nevis
Saint Vincent and the Grenadines
Sao Tome and Principe
Trinidad and Tobago
Apostille vs. Authentication
1. Certification – documents are certified by relevant government agencies.
2. Apostille – certified documents are apostilled by DFA.
1. Certification – documents are certified by relevant government agency.
2. Authentication – certified documents are authenticated by DFA.
3. Legalization – authenticated documents are legalized by the relevant embassy or consulate.
10 Common Questions About Apostille
1. What is an Apostille?
The apostille will replace authentication as proof of authenticity of your documents to be used abroad.
Just like the authentication certificate (“red ribbon”), an Apostille certifies the origin of the public document to which it relates but with fewer steps.
On May 14, 2019, the Philippines will officially become a party to the Apostille convention.
2. What is the benefit of an Apostille and how is it different from the Authentication Certificate (“Red Ribbon”)?
Apostillized philippine documents for use in Apostille countries will no longer need to pass through another authentication or legalization by the foreign embassies in the Philippines, except for Austria, Finland, Germany, Greece, and non-Apostille countries.
This means fewer steps and less hassle for you.
3. What do I do if the country where I need to use my public document is not an Apostille Country?
You should contact the embassy or consulate of the country where you intend to use the document in order to find out what your options are, as it may differ from country to country.
Usually, it is the same process as authentication, meaning your documents will need to be legalized by the embassy or consulate of the country of destination.
4. To which documents does the Apostille Convention apply?
The Philippine Apostille will apply to the same types of documents that are subject to authentication by the DFA prior to the effectivity of the Apostille Convention in the Philippines.
Moreover, an Apostille may never be used for the recognition of a document in the country where that document was issued. Apostilles are strictly for the use of public documents abroad. Thus, if your document is to be used in the Philippines, it cannot be submitted to the DFA for authentication/Apostillization
5. How is much is an Apostille?
For now, payment for the DFA Apostille service is the same as the authentication service: Php100 for regular processing (four working days), and Php200 for expedited processing (to be released the following working day).
6. Where can I avail of the Apostille?
The Apostille is available in all Authenticating Units of the DFA: DFA-Aseana; DFA NCR-Northeast (Ali Mall); DFA NCR-East (SM Megamall); DFA NCR-West (SM Manila); DFA NCR-South (Metro Gaisano Alabang); DFA San Fernando, Pampanga; and soon, DFA Davao (SM Davao) and DFA Cebu (Pacific Mall-Metro Mandaue).
7. I am an Overseas Filipino, how will the Apostille Convention affect me?
Just as Philippine documents for use in Apostille countries will no longer need to pass through another authentication by the foreign embassies in Manila after they have been authenticated (Apostillized) by the DFA-OCA, foreign documents from Apostille countries will only need Apostillization by the host government for them to be validly used in the Philippines or in another Apostille country. (Note: DFA-OCA will not authenticate/Apostillize all types of foreign documents.)
There shall be no change in the authentication process in non-Apostille countries and in Austria, Finland. Germany and Greece.
8. What if I still want my document, executed in an Apostille country, to be authenticated by the Philippine Embassy?
The Philippine embassies and consulates shall no longer authenticate documents originating from Apostille countries.
However, they shall continue to provide acknowledgment and jurat services to applicants regardless of whether the origin of the document is an Apostille country or not.
9. What are the effects of an Apostille?
Just like the Authentication Certificate (or “red ribbon”), an Apostille only certifies the origin of the public document to which it relates: it certifies the authenticity of the signature or seal of the person or authority that signed or sealed the public document and the capacity in which this was done.
An Apostille does not certify the content of the public document to which it relates.
An Apostille may never be used for the recognition of a document in the country where that document was issued — Apostilles are strictly for use of public documents abroad. Thus, DFA-OCA will not issue an Apostille for documents that will be used in the Philippines.
10. If the recipient of my Apostille wants to verify my Apostille, what should I suggest?
Issued Philippine Apostilles may be verified through this link www.dfa.gov.ph/verify-apostille.
For Apostilles issued in other countries, recipients may contact their competent authority. Contact information is available in the Apostille section of the Hague conference website at this link: https://www.hcch.net. (source)
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